Save time, money, effort and maybe a tree or two!
According to The Paperless Project, the average U.S. office employee uses up about 10,000 sheets of paper each year. Almost half of them end up in the trash the same day they are printed off! Looking around your office, you might agree that you know just how likely that sounds: Stacks of notes, janitorial work orders, reports and receipts…
It’s realizations like this that may make you wish there was a way to reduce the amount of paper you have to touch, sort through, write on, and push out of the way all day long…
Especially when it comes to work orders.
If you’re like many commercial cleaning business owners, although work orders mean money in your pocket, they also typically mean just one more piece of paper floating around!
The Power of Automated Janitorial Work Orders
Automated janitorial work orders are one easy way to reduce the number of papers you need to keep track of and to make your life simpler!
If you need more convincing, here are three more reasons why you should consider incorporating a software offering automated janitorial work orders into your commercial cleaning business:
- Easily Track Your Team’s To-Dos
We’ve all been there – You receive a work order request via text from a client. Being as tech-savvy as you are, you quickly forward the message to someone on your team who you think might possibly be available short-notice to complete it. Thinking the problem is solved, you move on to the list of other things on your plate. However, a few days later, when you get a call from that client who is irritated that no one finished the requested job, you realize that you forgot to remember to call your employee to double check if it got done.
Automated janitorial work order software keeps all client and employee communications immediately available to you on any computer or mobile device, so you can check the status of every work order at any time, from anywhere. This means you’ll finally be able to avoid the frustration of losing paper document requests, forgetting about what’s left to do, and wondering if it got done! It streamlines the processes of work order submissions, assignments, fulfillments and inspections, all in one place.
- Keep Your Clients Informed
Along the same vein as keeping on top of your work order assignments and fulfillments, automated janitorial work order software keeps your customers connected to the status of their requests. When a client contacts you for an update on their service locations, you’ll be able to easily pull up their work order history to quickly (and accurately!) let them know what cleaning jobs are finished and what is still in progress – no matter where you are! You can also make notes on each work order and keep all those in-the-moment communications in one place.
Or, instead of you having to field contract fulfillment queries yourself, you can provide clients with their own personal customer portal to get the answers for themselves… Talk about a timesaver!
- Reduce Your Management Costs
We would all agree that time is money. By investing a little time into setting up each of your clients into your janitorial management software, you should put in as much detailed data as possible. This could include the specific preferred processes and procedures for each task in that property’s contract. This keeps all information in one place, saving valuable time… and money!
When your software incorporates work order management with scheduling capabilities, you can also make notes on each of your employees’ profiles so that you can immediately identify who has been trained on which clients’ accounts. From within the software, you can then easily assign work orders to the correct employee. Not only does this make scheduling so much faster than the traditional “scramble to call and ask” approach, but it also helps ensure that the job gets done right and the client stays satisfied. And a satisfied client is a good thing.
Save Time for More Important Projects
If you were honest with yourself, you’d agree that you’re tired of wasting time, money and effort… not to mention all that paper! So go ahead and connect with Janitorial Manager to ask for a FREE DEMO of how this affordable software can help save a tree… and your business!