How to Find & Bid on Commercial Cleaning Contracts

How to Win Cleaning Contracts

It’s no secret that the key to running a successful commercial cleaning business is learning where to find and how to bid on cleaning contracts. That’s where, literally speaking, the money is. Unfortunately, we can’t just go to the store and pick out contracts like we would choose a new mop bucket or case of floor cleaner. 

Of course, your marketing strategy can bring in some business. It might even bring in all the business you need. Nothing wrong with that. But even then, you’ll still need to bid on cleaning contracts. It’s unlikely that someone will hire you without comparing a few proposals. 

That said, it’s also a good idea to know how to find potential contracts, too. No matter how great your marketing is, there are never any guarantees. And we all know that competition is fierce, so it behooves you to learn as much as you can about bringing in more business.

Ready to bid with confidence? Join JaniJobs today to connect with vetted cleaners and keep your contracts covered.

How to Get Office Cleaning Contracts

Obviously, before you can bid on cleaning contracts, you need to find potential clients. Fortunately, they are all over the place. Business parks, shopping centers, retail corridors on city streets, strip malls, medical office buildings, restaurants, colleges, and private and public schools are just the start of where you could find new business. 

Remember, though, finding these clients is just one part of your overall plan. Don’t forget you need to get your name out there through networking events, newspaper ads, social media campaigns, and being active in your community. It’s easier to “sell” your services when people already know your name. 

But how about some detailed ideas?

JaniJobs. One of the best ways is showing you have reliable staffing and coverage. With JaniJobs, you can hire vetted cleaners to strengthen your workforce and even find and bid on RFPs directly through the platform. That way, you can pursue more opportunities with the confidence that you’ll have the team in place to back up your proposal.

Commercial real estate office: See if you can create a referral partnership with a local commercial real estate office. They talk to business owners regularly, and it’s helpful for them if they have a cleaning company they can recommend.

Businesses you already frequent: That diner you go to on weekends or the coffee shop you visit several times a week are potential goldmines – especially if they’re locally-owned businesses. Why? Even if the owners or management aren’t looking for a janitorial service, they might know another place that is. You don’t want to hard sell here, but there’s nothing wrong with telling them what you do and asking for help promoting your business. 

Your local public radio station: Assuming that’s your target audience, underwriting a public radio station in your area can be great advertising. Since these stations don’t run commercials, your business name can stand out when they mention you. 

Management at business parks or shopping centers: Some of these businesses may already have in-house cleaning and maintenance services. However, they can also be lucrative contracts, so it’s worth your time to set up a meeting. You never know what 30 minutes of your day can result in. 

Private and public schools: Schools can be tough contracts to win. However, you can set yourself up for success by doing a lot of the legwork ahead of time. For example, almost every school will require anyone working in their facilities to have a criminal background check on file. If you prepare that ahead of time, you’re already one step ahead in the game. 

There are certainly more places to look for customers, but once you have their attention, how do you bid on cleaning contracts in a way that gives you an advantage? Here are some ideas for that.

Offer a thorough and detailed bid: When you do your walkthrough, write down as many details as you can. Take measurements and pictures if your client agrees to it. Be clear on what your client wants, then take it a step further. It looks more impressive to list “Streak-free wash for 6 windows in Room 1,” than it does to write down, “clean windows, Rm 1.” Even though it may mean exactly the same thing, you want your clients to know how in-depth you go with your work. 

Find out why you’re there: Yes, to offer a bid, but really why. Are they not happy with their current cleaning service? Why not? Are they looking for a more environmentally friendly service? Are they shopping around for a better price? (As a side note, try not to sell yourself on price. Someone can always be cheaper. Sell your cleaning services on values like reliability, customer satisfaction, and such.) This could give you valuable information to work with. 

Offer a price list: There’s always room for negotiation, but when you have a prepared price list, you accomplish two things. To begin with, it feels more legitimate for your customer. They don’t feel like you’re just making up a price on the spot. Secondly, there could be all sorts of add-ons outside of your typical cleaning services that your customer might be interested in, like light maintenance or basic landscaping. 

Promote your health & safety protocols: facilities expect cleaning companies to have clear procedures for preventing the spread of illness. Seasonal flu, colds, and emerging pathogens remain real concerns, especially in schools and medical offices. Be upfront about your safety training, protective equipment, and disinfecting processes. Keep documentation ready and include it as part of your bid, it shows professionalism and preparedness.

Give them a proposal before you leave: Hey, if you want to bid on cleaning contracts and actually win them, you gotta be ready to go all in. Do your walkthrough, determine your cost for payroll and supplies, figure out your margin, and offer a bid right then and there. Seem impossible? It’s entirely reasonable if you have the right janitorial management software (and we happen to know of some). 

Most of all, don’t forget that all of this is a long-term game. Keep at it, do great work, and success will find you.

Find more cleaning contracts and hire cleaners. Join JaniJobs today and be the first to access cleaning bids and opportunities tailored to your business.