Working in any part of the commercial cleaning industry is hard. If it was easy, everyone would do it! If you are the owner or manager of a cleaning business, you know how truly difficult it can be to not only keep your business viable, but to make sure your employees are taken care of, your customers are satisfied, and your bank accounts stay in the black. The intricacies of running a business are never ending, which can be a drain on your time and your wallet. And when you break it down, your business runs on getting and keeping good clients through the contracts you acquire. No one really likes talking about contracts…it’s a big commitment. You’re putting yourself out there, offering services to a potential client, and they’re considering entering into a (hopefully) long-term partnership with you for your services. It can be stressful and tiring on both sides, but at the end of the day, the contracts you attain determine whether or not you live to work another day.
So if contracted clients are your bread and butter, how do you go from treading water with the clients you currently have to growing your business and brand to attract and attain new customers? What tools can you use to increase your area of influence? How do you use what you have to produce growth for the future? If you’re not already using a tool like cleaning software for your contracts, it’s time to try something new!
Contracted Cleaning at its Finest
If you’ve been in the cleaning business for a while, you have seen how trends have changed when it comes to running things. Everything used to be on paper – contracts, receipts, work orders, phone messages, sticky note reminders, etc. But as technology has advanced, paper has become less and less reliable and practical. Now you have voicemail, email, text messages for contacts; you have a computer to handle parts of your business; you can send and receive almost anything electronically. Because the tech is good (and continues to get better), a tool like contract cleaning software is a welcomed breath of fresh air for business owners and managers to make the most of their time and money. Here are 6 ways contract cleaning software can help you now and for the future:
- You get organized.
If the paper scenario above was or is your life currently, you understand the need for change, but it’s a very difficult step to take when you’re used to handling everything a certain way. Even if you’re organized with your paper, the sheer amount of it over time can be overwhelming. With contract cleaning software, almost every part of your business can be housed in one place – your schedule, your budget, your inventory, your customers, your employees, even birthdays and anniversaries! You can send and receive messages from clients, produce work orders or invoices seamlessly, and maintain a smooth operation from anywhere, at any time, on any device. How’s that for organization? Purge that paper!
- You get more time.
Because everything is in one place and is more organized, you will find yourself saving time in the small things, like having to be at the office to write an order, or finding a piece of paper with a contact number on it, or calculating employee hours and wages. If you can handle all of this with a few clicks, you will have more freedom for other things, business or non-business related. Work is important, and improving your business has lasting effects, but time outside of or away from work is important too. Contract cleaning software can help you achieve that balance.
- You get confidence.
If you know, beyond a shadow of a doubt, that your proverbial ducks are in a row and everything for your business is managed, your confidence will skyrocket. With contract cleaning software, you know what you have to offer – it’s all right there in front of you. You know who and where your employees are at all times. You know which customers are profitable, and which ones aren’t. You can check your schedule and inventory in real time. If a customer or a potential client has a question about something, you can pull it up right away and give them an answer immediately. If you’ve ever been reticent to promote your services, this type of software can help you branch out better than ever before.
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- You get structure.
Some business owners operate like they’re trying to herd cats – everything is messy, unorganized, chaotic. And there are some who micromanage their staff to death and can’t grow beyond themselves. There are definitely extremes to either end of the spectrum, and you probably find yourself somewhere in the middle, but that doesn’t mean your business couldn’t use some new or improved practices and structure. With contract cleaning software, you can automate processes and schedules until your heart is content. You can set up reoccurring jobs for specific employees. You can set your software to automatically order supplies when you need them. You can keep track of (or start) the training your employees receive. Life begs for structure is most cases – don’t let your business suffer without it.
- You get happier employees.
If you are able to make positive changes in how you run your business, that positivity will inevitably trickle down to your staff. They’re watching you – they’re looking to you to see how they should handle situations, what their work ethic should be, how high their standards should be, etc. It doesn’t matter if you are managing one person or 100 people – the effects of being positive or negative are felt throughout your workplace. If using contract cleaning software can help you feel better about how you’re running your business, it will make them feel better too.
- You get peace of mind.
As a business owner, stress and worry are your constant companions, and some of that is for good reason. Running a business is not for the faint of heart – it takes willpower and determination to keep going, especially in the face of a competitive industry. But if stress and worry are at the forefront of your mind all the time, any amount of success won’t be good enough. It’s time to make a change – using a software program to help with structure and organization can eliminate a lot of those stressors. No more worrying about schedules, or time keeping, or inventory numbers, or even budget versus cost issues…you can manage everything whenever you need to. You’re not shackled to your office all day, every day. You can interact with potential leads with confidence. Your business with be attractive to people looking to work for a good company. It’s time you had some peace of mind.
Contract Cleaning Software
If you’re looking for a contract cleaning software program to fit the needs for your cleaning business, give us a call at Janitorial Manager. We are committed to helping business owners like you get what you want out of every aspect of your business. Schedule a free demo of our program today!